Position:
Records Specialist (Full-Time; Non-Exempt)
Department:
Police
Job Summary:
The Records Specialist performs a variety of administrative and record keeping duties and processes, stores law enforcement records and other related work as required. This position serves in the frontline office of the police department. Work is performed under the general direction of the Records Supervisor while reporting to the Support Services Captain. The position does not have direct supervisory responsibility.
Salary:
$19.07- $23.84 per hour, depending upon qualifications and experience
Schedule:
- Forty-hour work week
- Hours: Monday – Thursday (7:30am-5:30pm) and Friday (7:30-11:30am)
Benefits:
Regular full-time employees are eligible for excellent benefits, including:
Sick, Vacation, and Holiday Time.
- Affordable health Insurance
- Sick, Vacation, and Holiday Time
- Pension and supplemental retirement plans
- Wellness Initiatives, including $0 copay behavioral health services
- SmartDollar financial wellness tool
- On-site fitness center
For a detailed summary of benefits go to: OwassoBenefits.com.
Essential Functions:
May include but not limited to:
- Processes and performs quality control on all police reports
- Logs and maintains police records for investigative and statistical reports, performs a wide variety of informational/statistical reporting for state and local agencies
- Releases reports, video and audio files for subpoenas and redacted information in accordance with Oklahoma Open Records Act requests
- Takes payments for police department services and jail bond
- Provides excellent customer service to internal and external customers including Department, City Staff, and citizens and public, in person and via telephone
- Responsible for answering questions from the public and making referrals to other city departments and outside agencies as needed
- Maintains confidentiality of work-related issues and Department information
- Computer Software Proficiency and Adaptability: Demonstrates the ability to learn, navigate, and effectively utilize internal police department computer software programs and systems
- Possesses the technical aptitude to adapt to new technology, follow established procedures, and develop proficiency in department-specific applications to support efficient and accurate job performance
- Performs other duties as assigned in a positive manner which supports the vision and strategic objectives of the division/department and the entire organization of the City of Owasso
Minimum Qualifications, Experience and/or Education:
- High School graduate or GED
- Proficient in Word, and Excel with strong data entry skills
- Effective oral and written communication skills
- Dedication to providing positive customer service experiences
- Strong organizational skills
- High degree of attention to detail, and accountable to high standards of quality control
- Quick and accurate keyboarding skills
- Cooperative work team attitude
- Ability to maintain confidentiality
- Must be able to work in a shared office space as a frontline employee of the department
- Successful completion of background investigation, polygraph and drug screening
Working Environment and Physical Requirements:
Work will be performed in an indoor shared office space situated next to the entrance and lobby of the police department.
Tasks may typically require some combination of standing or sitting for long periods of time at a workstation, walking, reaching, repetitive motion, handling, feeling, hearing, and mental and visual acuity.
- Incumbent must maintain the following physical abilities
- See well enough to operate equipment, read directions, inspect work performed, and to view a computer screen and fine print, sometimes for sustained periods of time
- Hear well enough to converse on the phone or in person
- Use hands and fingers for operating required equipment, for answering the phone, using computer keyboard, and writing and filing
- Ability to operate a variety of equipment as required to perform essential functions of job
- Must have physical agility to access files from bottom to top of 7-foot file cabinet
- Must be able to lift up to 50 pounds
Application Deadline:
- Applications will be accepted until position is filled, or until such time as a sufficient applicant pool has been received.
- Background Investigation, Polygraph, and Pre-Employment Drug Screening required